Horizon Europe

Application

Depending on the research project, there are certain rules you need to follow when submitting an application. You will find important information on the EU portal ‘Funding & tender opportunitiesExternal link’. The contact persons for research fundingExternal link at the Service Centre for Research and Transfer (SFT) will advise you on the specifics of the individual programmes and assist you in obtaining any necessary signatures from the university management and in submitting your application. Please contact the SFT's research funding contact personExternal link at an early stage if you would like strategic proofreading. You can submit your proposal electronically via the EU portal ‘Funding & tender opportunities’External link.

Budget planning
When planning the budget, it is important to plan the individual cost items (e.g. personnel, equipment, consumables, travel expenses, events) as precisely as possible and to provide plausible reasons for applying for funding for the individual items. Your contact person for research fundingExternal link in the SFT will be happy to answer any questions you may have about budget planning.

Data management
The Research Data Management Helpdesk (RDMH) offers support in drawing up a data management plan for your research project to ensure responsible handling of your research data.

Project implementation

Administrative support
The contact persons responsible for EU project managementExternal link in the SFT will provide you with administrative support for the grant preparation and implementation of your Horizon Europe project. For all other EU programmes (e.g. Life, Cost, ESA), the contact persons of the Staff Unit External Funding de DE in the Division for Finances and Purchasing are at your disposal. In addition to advisory services, project monitoring and supervision, you will receive support in the accounting of EU project funds as well as in the planning and implementation of audits.

Recruitment of staff
For the recruitment of staff financed by third-party funds, please refer to the contact person(s) in the Division for Human Resources, Staff Unit Externally Funded Employees DE de with the relevant recruitment documents for academic staff. As recruitment procedures can take four to six weeks, please remember to plan the recruitment of externally funded staff with the Division for Human Resources well in advance.

Cooperation agreements
 In the case of cooperation with several partners, a cooperation agreement may be required. The contact persons at the Legal Office DEExternal link will assist you in preparing the contract.

Procurement
Please remember that when procuring supplies and services with a net value of € 1,000 or more, you are bound by the applicable tendering regulations. Please contact the Section Purchasing DE de in the Division for Finances and Purchasing at an early stage before placing orders with a supplier.

Further information
You can find further information, regulations and forms for the project management of your third-party funding application in the University’s administration manual HanFRIED DE de.

Closing activities
Just as with the start of the project, the closing activities must also be planned and carried out in detail. The project leader is responsible for preparing a final factual report. In addition, once the final financial statement has been prepared in cooperation with the contact persons in the Staff Unit External Funding de DE in the Division for Finances and Purchasing and once the project has been completed, the project account will be closed.

Registration in the FACTScience research project database
In addition, the SFT will record your project data in the FACTScience research project database. Within the framework of ‘Transparency in Science and Teaching’, to which the University of Jena has committed itself together with all Thuringian higher education institutions and Jena University Hospital, selected project details appear in an annually updated report presenting ongoing externally funded research projects to the general public.

Activities for the transfer of results can already be relevant during project implementation.

Research transfer

Transfer
The research transfer teamsExternal link in the SFT offer comprehensive support with regard to the exploitation of project results, e.g. in initiating research cooperation with partners from science and industry or planning the launch of a business. In addition, you will also find advice on the topics technology scouting & innovation management as well as patent registration and property rights service.

Fairs and events
The contact persons for fairs and events offer support in the public presentation of your project results. They will assist you in the organization and professional preparation of your trade fair presentation and offer individual trade fair coaching programmes.

Follow-up project

Are you planning a follow-up project? Please get in touch with the SFT's contact persons for research funding.