guests

Short-term visitors, Freemovers

Erasmus+ Internships, Freemovers
guests
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Short stays

If you are a short-term visitor who intends to stay for less than one month or if you are an international student intern or free mover who plans to visit the University of Jena for a short period and cannot be enrolled, please contact your host institute.

If you are still not sure whom to contact, feel free to turn to us. We will help you find the right contact person for your stay at the University of Jena.

Important information for planning your stay

  • Before arrival
    • The host unit should sign an Agreement on guest status with the guest in which the following details on the stay planned must be determined: contact persons, rights and obligations of the guest, and those of the host unit.
    • Specific requirements: Traineeship Agreement of the respective traineeship programme (ERASMUS+ or LEONARDO); in both cases, a special approval from the Federal Employment Agency in accordance with the section 15 subsection 2 of the Ordinance on Employing Foreigners (Verordnung über die Beschäftigung von Ausländerinnen und Ausländern, BeschV) is not required.
    • If applicable, the host unit should provide an invitation which is required for issuing an entry visa (refer to Attachment 2); if applicable (in case of longer stays): the host unit should support its guest in requesting a residence permit. Please also refer to: https://www.auswaertiges-amt.de/de/einreiseundaufenthaltExternal link
    • The host unit should support its guest in searching for an accommodation (e.g. hotel, hostel, a holiday apartment). As a rule, guests cannot be accommodated in the University’s guest houses. In order to be given a flat in the guest houses, the respective host unit should name a contact person, also for potential inquiries (for example, if flat rents are not paid on time). In the halls of residences run by the Studierendenwerk Thüringen, only students who are enrolled at one of the Thuringian institutions of higher education may be accommodated. Please also refer to: https://www.visit-jena.de/reise-planenhotels-unterkuenfte/External link
    • The guest should have sufficient funds for the stay in Jena. (If the host unit tends to employ the guest on a fixed-term basis, the unit should contact the Division for Human Resources in advance; refer to point 1 of the present guidelines.)
    • The host unit should determine one of its employees as a contact person and official assistant for the guest. The employee should assist the guest before and during the stay in Jena. Please take language skills into consideration (especially important for communication with the local authorities).
  • At the beginning of the stay
    • If applicable: a responsible person should pick up the guest from a railway station and accompany the guest when going to and communicating with authorities.
    • Registration at the local registration office in the first week of the stay
    • health insurance
    • bank
    • if applicable: local immigration office
    • The host unit should ensure that the guest has a sufficient coverage regarding health insurance, accident insurance, and liability insurance for the duration of the stay. It is, however, the guest who is responsible for the insurance coverage mentioned. (We recommend the host units to check this in advance and that the guest has a German insurance coverage). In case of an insurance claim, the insurance in question should be contacted. If any problems occur in the case of recognizing liability claims, the FSU Legal Office should be informed about the procedure.
    • Instruction regarding good scientific practice; if applicable: safety instructions (e.g. work in laboratory)
    • Assisting the guest in requesting guest log-in credentials at the University Computer Centre
    • Advising the guest on the monthly fare of the local transport services (semester ticket can only be purchased by the students enrolled at our university); please also refer to: https://www.nahverkehr-jena.de/tickets.htmlExternal link
    • Advising the guest on a copy card (thoska for guests in the University library ThULB
    • Providing information on the language courses offered by the Language Centre (extra price for guests) or on the option of visiting courses as an occasional student(attending courses for a special fee).

Contact

Welcome-Service