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Documents, deadlines and timeline

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Annahmeerklärung2
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Your ERASMUS + application was successful? Congratulations! Now you are only a few (organisational) steps away from your adventure abroad. Below, you will find all the necessary information about documents that have to be submitted before, during and after your stay abroad.

Before starting your stay abroad, you can apply for the ERASMUS + scholarship, sign the Grant Agreement and take a leave of absence for the semester/academic year in question. Additionally, in your Learning Agreement, you have to specify the courses that you are taking abroad and indicate which of the credits you want to have transferred later on. The learning agreement has to be revised if you make any changes to your course selection. Arriving abroad, get a confirmation of your arrival by having the local international office sign your Certificate of Arrival. Before departure, your host university has to confirm the exact length of your stay by signing a so-called Letter of Confirmation. After your stay abroad, it is important that you receive a transcript of records from your host university. Finally, write a report and fill out the EU questionnaire.

Below, you will find further explanations regarding the necessary documents and respective deadlines.

Notice

For all required forms and templates, please click here. 
Are you looking for the ERASMUS timeline? Go to the download section below.

Before the ERASMUS+ studies

  • Learning Agreement (part 1)
    • regulates the recognition of course credits received abroad
    • Create your class schedule and discuss your course selection with the ERASMUS + departmental coordinators based on the host university's course catalogue available on the Internet
    • must be signed by the student, the person responsible for recognition of credits and the host university

    Deadline

    • Discuss and prepare the first part of the Learning Agreement ("Before Mobility") with your departmental coordinators before your departure
    • Submit a fully signed copy to the International Office before departure
    • Keep the original for possible changes
  • Application for an ERASMUS+ scholarship
    • The original must be signed and submitted to the International Office.

    Deadline

    • from 1st of July (before mobility)
    • to 1st of August for a mobility in the winter semester
    • to 15th of December for a mobility in the summer semester.
  • Grant Agreement
    • regulates funding through the ERASMUS + programme between students and the Friedrich Schiller University
    • Submit the original signature to the International Office

    Deadline

    • determined upon receipt of the funding agreement
  • Request for leave of absence
    • Submit the original application with justification to the International Office
    • Application is endorsed by the International Office
    • Submit the original to the Student Service Centre.

    Deadline

    • during the respective re-registration period

During the ERASMUS+ studies

  • Learning Agreement (part 2; in case of changes in the study programme)
    • regulates changes to your course selection and recognition of credits received abroad
    • must be signed by the student, the person responsible for recognition of credits and the host university

    Deadline

    • Submit a fully signed copy of Part 2 of the Learning Agreement ("During Mobility") to the International Office no later than 4 weeks after your official enrolment at the host university 
  • Certificate of Arrival
    • the international office of the host university confirms your arrival and enrolment
    • Submit the original to the International Office

    Deadline

    • no later than 4 weeks after your official enrolment at the host university
  • Letter of Confirmation (containing the exact period of your stay abroad)

    Deadline

    • Please ask the international office of your host university to issue the Letter of Confirmation before the mobility and submit it to the International Office of the Friedrich Schiller University after the mobility

After the ERASMUS+ studies

  • Learning Agreement (part 3)/Transcript of Records- Proof of the Academic Work done abroad
    • ask the host university to fill in the form
    • The copy must be signed and submitted to the International Office of the Friedrich Schiller University

    Deadline

    • latest by 30th April for a stay abroad during the winter semester
    • no later than 30th September for a stay abroad over 2 semesters or during the summer semester
  • Letter of Confirmation (containing the exact period of your stay abroad)
    • Ask the host university to fill in the form
    • The original must be signed and submitted to the International Office

    Deadline

    • up to 4 weeks after the end of your stay abroad
    • latest by 30th April for a stay abroad during the winter semester
    • no later than 31st July for a stay abroad over two semesters or during the summer semester
  • ERASMUS+ student report

    Deadline

    • latest by 30th April for a stay abroad during the winter semester
    • no later than 30th September for a stay abroad over two semesters or during the summer semester
  • EU survey
    • You will receive an automatically generated email with a personalised link shortly after completing your ERASMUS + degree (please check your SPAM folder)
    • Complete the questionnaire within 2 weeks of receiving the email

Planning your stay abroad: