University Postal Services

Please use standard-sized envelopes for sending external mail. Make sure you include the sender by placing your unit’s stamp in the top left corner of the envelope. If using a window envelope, your address goes in a separate line above the recipient’s address. The sender’s information must include the cost centre. You can also print designated envelopes in the University’s Printing Centre de. Please ensure the franking area in the top right corner remains clear.

Please take your letters to your unit’s or facility's internal mail office.

Please note:

• There should be no spacing between the street and city.
• District names go in between the name of the sender/recipient and the street.
• Do not write on the back of the envelope.
• The recipient’s address goes on the right hand side.
• If you are using a window envelope, please ensure the recipient’s address fits inside the margins of the window.
• The top right corner is reserved for franking and covers an area of 74 mm on the top and 40 mm on the right edge.
• Please keep a margin of 15 mm to either side.
• Please ensure the entire bottom edge remains clear for the 15 mm wide codemark clear zone.
• Do not apply any stickers or imprints that could be mistaken for postal labels or imprints to the envelope.
• For high volumes of mail, you can request transport boxes from our post office.
• For large numbers of letters, we can offer a machine-based enveloping service. Please contact us for more details before placing your printing order.

Please use standard-sized envelopes for sending external mail. Make sure you include the sender by placing your unit’s stamp in the envelope’s top left corner. If using a window envelope, your address must go in a separate line above the recipient’s address and fit inside the margins of the window. The sender’s information must include the cost centre. You can also print designated envelopes in the University’s Printing Centre de. The top right corner is reserved for franking and covers an area of 74 mm on the top edge and 40 mm on the right edge.

Do not apply any stickers or imprints that could be mistaken for postal labels or imprints to the envelope.

Please take your letters to your unit’s or facility's postal services.

When sending vertical envelopes, please use those that come with a window, ensuring that the recipient’s address fits into the margins of the window.

Address format:

• There should be no spacing between the street and city.
• District names go in between the name of the sender/recipient and the street.
• Do not write on the back of the envelope.
• If using a window envelope, please ensure the recipient’s address fits inside the margins of the window.

Please use standard-sized envelopes for sending external mail. Make sure you include the sender by placing your unit’s stamp in the envelope’s top left corner. The sender’s information must include the cost centre. You can also print designated envelopes in the University’s Printing Centre de. The top right corner is reserved for franking and covers an area of 74 mm on the top edge and 40 mm on the right edge.

Please take your letters to your unit’s or facility's postal services.

Please note:

• Please take your letters to your unit’s or facility's postal services.
• There should be no spacing between the street and city.
• District names go in between the name of the sender/recipient and the street.
• Do not write on the back of the envelope.
• Do not apply any stickers or imprints that could be mistaken for postal labels or imprints to the envelope.
• The recipient’s address goes to the bottom right corner, leaving a margin of 15 mm to the right and bottom edge.

Please observe the following layout instructions to ensure a smooth delivery. The Printing Centre de will be happy to assist yu with your order.

Please ensure you keep the following areas clear:

• the franking area in the top right corner, covering an area of 74 mm on the top and 40 mm on the right edge;
• the 15 mm wide codemark clear zone, extending along the entire bottom edge of the postcard. This area  must be kept clear;
• the recipient’s address in the top left corner, covering an area of 40 mm in height and bordering on the franking zone to the right;
• the text field and sender’s address, separated by a bold, black line (1.2 mm);
• a space of 5-8 mm between the separation line and address;
• a space of 5 mm between the address block and the right hand side and
• The back of the postcard which should not include any labels or imprints that could be mistaken for an address.