Work situation analysis

The work situation analysis is a method for identifying work-related, mostly negative stress and for developing opportunities for improvement. It provides a quick and comprehensive analysis of the current situation as well as starting points for change. The aim is to develop proposals for improving the work situation in individual departments or work areas.

Procedure of a work situation analysis

A moderated discussion between the employees and an external expert is organized. This discussion is preceded by a preliminary discussion with the supervisor of the work area. The group is led by an external moderator, who creates the opportunity for participants to express themselves impartially, even on difficult problems. Active participation is achieved through the metaplan technique and the use of cards.

1. Identification, definition and prioritisation of work-related stresses
2. Joint development of solution approaches/possible solutions
3. Preparation of a protocol by the moderator on recognised stresses and associated solutions
4. Discussion of the results/derivation of measures
5. Customised implementation of developed solutions with needs-based support options

Duration

• Preliminary discussion with line manager: 1 hour
• Moderated discussion/workshop with all employees: 2 ½ hours
• Follow-up meeting - discussion of the results/derivation of concrete measures: 1 hour
• Implementation of possible solutions: individual

Benefits for employees

• Provides the opportunity to actively stimulate and help shape change processes
• Weighting of burdens and solution measures by the employees of the department themselves
• Strengthens communication and team spirit
• Creates transparency, promotes problem awareness and personal responsibility among employees

Benefits for line managers

• Improvement of the work situation and working atmosphere in their own department
• Feedback on management behaviour
• Improvement of co-operation

Who can take part?

• All departments at the University of Jena
• All employees of a department per analysis
• Prerequisite: consent of the superior of the department